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Key Takeaways from the 2023 NAFA Institute and Expo

Key Takeaways from the 2023 NAFA Institute and Expo

Sustainable practices, technology innovations, fleet safety, and more.


The National Association of Fleet Administrators (NAFA) Institute and Expo is an annual event that brings together professionals in the fleet management industry. The conference covers a wide range of topics that are relevant to fleet managers, including sustainability, technology innovations, fleet safety, financial management, fleet maintenance and repair strategies, fleet utilization, and emerging trends. 

Here are some key takeaways from our team who attended the conference in Baltimore this April:


  1. Sustainability and green fleet management were among the most important topics covered at the conference. As companies and governments seek to reduce their carbon footprint and promote sustainability, fleet managers need to learn about alternative fuel vehicles, carbon reduction strategies, and sustainable fleet practices. Incorporating electric, hybrid, and fuel cell vehicles into fleets, reducing idling time, and optimizing routes are some of the strategies that fleet managers can use to reduce fuel consumption and emissions.

  2. The conference shed light on how technology is transforming fleet management. Telematics offers real-time data on vehicle location, movement, and behavior, while artificial intelligence and machine learning optimize routes and minimize downtime. Predictive maintenance and analytics also play a significant role in predicting and preventing breakdowns, leading to increased reliability and cost savings. The agenda emphasized these advancements and their potential to revolutionize fleet management. By integrating these technologies, fleet management can become more streamlined and effective, resulting in enhanced efficiency and reliability.

  3. Another crucial area of focus at the conference was fleet safety and risk management. Attendees were informed about the best practices for minimizing the risk of accidents and injuries. These practices included driver safety training, accident investigation and analysis, and risk mitigation strategies. Implementing these measures could reduce the risk of accidents and injuries, leading to an overall improvement in fleet safety.

  4. Successful fleet operations require effective financial management. Fleet managers at the NAFA Institute and Expo learned about lifecycle cost analysis, which evaluates the total cost of ownership of vehicles or equipment over their entire lifespan. Fuel management strategies, like reducing idling time, implementing eco-driving training, and using alternative fuel vehicles, have the potential to reduce fuel costs. Attendees gained insights into best procurement practices, including considering factors like price, quality, reliability, and service. These financial management strategies can be applied in fleets to improve cost control and overall success.

  5. The conference highlighted emerging trends and issues that could significantly impact fleet management in the future, such as the increasing adoption of electric vehicles and autonomous vehicles, and changes in safety regulations and emissions standards. Fleet managers must prepare for these changes by investing in charging infrastructure, training staff, modifying fleet composition, and implementing new technologies. Staying informed, attending conferences, and conducting a comprehensive analysis of current fleet operations can help prepare for these changes. By taking proactive steps, fleet managers can position their fleets for success in the future.


Fleet management software such as DeriveVQ can help create a more sustainable fleet and combat some of the most pressing issues faced by fleet managers. DeriveVQ provides fleet vehicles with features such as idle reduction, eco adjustment, and speed governing  which can effectively improve fleet vehicle fuel efficiency and reduce greenhouse gas emissions, leading to a more sustainable fleet. If you're ready to lower your fleet's fuel costs, reduce greenhouse gas emissions, and improve fleet driver safety, schedule a conversation today to find out how we can help.